Document index · maintained by Aera
North Quay Lease
- Lease draft
- Premises plan
- Signed schedule
Meet Aera, your legal operations manager.
Document collection, matter records and the correspondence between them. Give your AI legal operations manager the coordination, so your team can focus on the legal work.
Hey Aera, organize the North Quay lease documents, follow up on missing files and keep the client and our team informed.
Your legal operations manager
The document pack is delivered.
I've collected the missing schedule, indexed the files and sent the client a status update.
Your Manager handles the collection and follow-through.
Give Aera the document list, where the files arrive and your filing instructions. The Manager coordinates requests, records and updates around that work.
Organize the North Quay lease file and send the client a collection update.
Your legal operations manager
Which document are we still waiting for?
The signed schedule. We already have the lease draft and premises plan. Please request it from the client.
Your legal operations manager
I'll coordinate the request for the schedule, index the documents with their sources and send you the pack. I'll let the client know when their documents are received.
Document collection
Request the missing schedule and follow up on the reply.
Indexing and correspondence
File the originals, record the sources and send status updates.
A missing document becomes part of a delivered pack.
Aera follows the request through to receipt, adds the original to the index and sends a clear account of what has arrived.
Aera's request · sent
North Quay Lease: signed schedule
Thank you for the lease draft and plan. Please send the signed schedule so we can add it to the matter file.
Client reply received
Here is the signed schedule for the file.
Signed scheduleDocument index · maintained by Aera
North Quay Lease
DocumentSource record
- Lease draftClient upload
- Premises planClient upload
- Signed scheduleClient email reply
Each entry points to its original document and the record it came from.
Client status updateSent
Your documents have been received.
The lease draft, premises plan and signed schedule are now in the matter file. The indexed pack has been sent to the team for review.
Your legal operations manager
Pack delivered. Client informed.
I've indexed all three documents with their original sources and sent your team the pack. The client has received confirmation, and the schedule request is closed.
A new version arrives. Aera shows you what changed.
Your Manager compares the incoming file with the earlier version, updates the index and points your team to the specific change for review.
Client · new attachment
Please use this revised premises plan. The delivery entrance label has changed.
Premises planAera compared the two plan versions
Earlier plan
Delivery entrance: West courtyard
Revised plan
Delivery entrance: East courtyard
Entrance label changed from West to East. Flagged for your team's review.
Premises plan: revised file indexed
Earlier version retained alongside the new source email.
Your legal operations manager
The index is updated. The change is flagged.
I've linked the revised plan, retained the previous version and sent your team the West-to-East label change for review. The client has been told the new file is received.
More matter administration handled for your team.
Aera manages the documents, requests and records around your work. Your team remains responsible for legal interpretation and decisions.
Follow up on missing records
Aera sends the requests you specify, keeps track of what arrives and tells you which documents are still outstanding.
Assemble a traceable chronology
Aera organizes dates and correspondence from the supplied records, linking each entry to the source for your review.
Keep the right people informed
Aera sends collection updates, shares revised packs and brings outstanding administrative items into a clear team report.
More time for the legal work. Less administration to carry.
Meet the legal operations manager that keeps documents, correspondence and matter updates moving for your team.